L O N D O N   M A T H E M A T I C A L   S O C I E T Y

Financial Support for Postgraduate Research Conferences held in the UK - Scheme 8 Grants

Important Notes

Before Completing the Form:
•	Please ensure that you have complied with the rules on our website and read the notes below.
•	The organiser must be a postgraduate research student (or group of students) in mathematics, registered for a Doctorate at a UK university.
•	Applications for a grant under this scheme should be made by a member of academic staff at the organiser’s department.
•	Enquiries should be addressed to grants@lms.ac.uk.

General Guidelines:
•	The Committee will support only mathematical activities or the mathematical component of wider activities, and here the word mathematical excludes mathematics education.
•	The Society does not like to receive sequential applications for grants to support the same or closely related events, and will not allow its limits for individual schemes to be exceeded by artificially sub-dividing an application into a number of separate requests under different headings.
•	Applicants must comply with the Society’s policy on Women in Mathematics and expectations of those seeking grants. 
•	Reasonable registration fees of between £10 and £20 per day should be charged.
•	Academic and financial reports will be required after the visit.

Assessment Checklist:
Applicants may like to note the following checklist used by the Committee when assessing applications:
•	Mathematical quality of the project. 
•	Well argued proposal, with a clear statement of the mathematical component in the case of a wider project. 
•	Well thought out and cost-effective budget, with the request restricted to allowable costs, and an appropriate and clearly identified balance of funding from other sources and the registration fee.
•	The difference made by the Society’s grant to the viability and success of the project.
•	Likely beneficiaries. 
•	Sufficient time available for publicity of the event. 
•	Receipt of satisfactory reports on previous grants. 

Completing the Form:
•	Please do not amend the structure of the form.
•	Applications should be set out clearly, and preferably typed.
•	Applications should be self-contained; please do not append substantial documents that contain irrelevant detail or refer to websites for key information.
•	The application should include the name, institution and area of expertise of the speakers for whom funding is requested.
•	If the applicant is not a member of the Society then the application must be countersigned by a member who is prepared to support the application.

Academic Case:
•	The academic justification for a Scheme 8 grant should focus on the benefit to UK mathematics that the proposed conference would bring.

Expenditure:
•	The maximum award shown on the website is the upper limit, not the standard award.  Grants are made to meet actual expenditure on items in the application.
•	The grant is not intended to cover the cost of secretarial help or publicity.
•	The grant may not be used to cover room hire but requests for grants to cover room hire at De Morgan House will be considered, where special circumstances can be shown.
•	The grant cannot be used to cover registration fees
•	Any surplus grant must be returned to the Society as soon as possible and may not be used for other purposes.

Application Checklist:
•	Applications must be signed and if applicable, countersigned by an LMS member.
•	Please do not include these notes with your application
•	Applications should be sent in hard copy to:
Programme Secretary, London Mathematical Society,
De Morgan House, 57-58 Russell Square, London WC1B 4HS
Applications will be acknowledged by email.

For office use only	Ref No:	

Application Form for Postgraduate Research Conference Grants - Scheme 8

Please either type or write clearly in Black ink on this form
This version is dated 19/03/12

1a.	DETAILS OF APPLICANT	1b.	DETAILS OF ORGANISER	
Full Name (with title eg Prof, Dr etc):		Full Name (with title eg Prof, Dr etc):		
Address:		Address:		

				
				
Email:		Email:		
Tel no:		Tel no:		
Fax No:		Fax No:		

2.	DETAILS OF PROPOSED CONFERENCE	
a.	Title of the conference:	
	
b.	Venue:	
	
c.	Date:	
	
d.	Estimated number of participants:	
	
e.	Will the meeting be open to all or only to invited participants? Please tick one box.	
	All						Invited participants only			
f.	Brief statement of the object of the meeting and its programme:
 (please refer to the Important Notes under Academic Case above)	

g.	Please give the following details for the invited lectures to be given by established mathematicians:  name, brief address (department, institution, town, and country), title of talk. (We will expect that these speakers have provisionally agreed to attend.)	
	
h.	Participation of Women speakers: The Society expects that the organisers of conferences and activities who are seeking grants from the Society will: invite both male and female speakers, or explain why this is not appropriate or possible, and give consideration to the provision of mechanisms to enable participation by people with children or family responsibilities.  The full statement of the Society’s policy on Women in Mathematics is available at: http://www.lms.ac.uk/sites/default/files/Mathematics/wim_statement.pdf 	
	
i.	Short talks and poster presentations:  We expect that almost all participants will give short talks or poster presentations.  (Exceptions, for example, would include research students who have only just begun.)  For any participants for whom you have the following details, please list them here: name, brief address (department, institution, town, and country), title of talk or poster.	

3.	TOTAL BUDGET
The Committee wishes to assess the total budget for your conference, including income and expenditure not covered by the figures in section 4 of this application.	
EXPENDITURE
a.	Invited speakers:
	Please give estimates for each of the (normally two or three) invited speakers.
	
i)	Fares	
	Amount £
	
Total		
ii)	Accommodation and subsistence	
	Amount £
	
Total		

b.	Other participants:	
	Expected Nos.	Expected cost per person	Total £	
i)	Fares				
ii)	Accommodation and 	subsistence				
c.	Publicity (e.g. printing of circulars, postage, etc.) and hire of rooms:
	The Society does not normally make grants to cover these items.	
	Amount £
	
Total		
d.	Staff costs (e.g. secretarial etc):
	The Society does not normally make grants to cover these items.	
	Amount £
	
Total		
e.	Social events (e.g. conference reception and dinner):
	Please describe them here. We expect the costs to have been included in 3a(ii) and 3b(ii) above.  Please tell us here the cost per person of the social events.	

f.	Other costs not listed above:	
	Amount £
	
Total		
Total Expenditure	£	
INCOME	

g.	Registration fee per person:
	Amount £
	
Total estimated income from fees:		
Please describe what this income will be used for, and in particular how much of it will be used for administrative costs.  Programme Committee would expect this component of the fee normally to lie between £10 and £20 per day.
	
h.	Grants received:	
	Amount £
	
Total		
i.	Pending applications:
	Please include the date on which you expect to hear the result.	
	Amount applied for £
	
Total		

4.	APPLICATION TO THE LMS
Please indicate the precise purposes for which the grant is required, using the table below:	
Section	Amount £	
3a		
3b		

Total amount applied for		

Signature of Applicant		Date		
Signature of Organiser		Date		
If the applicant is not a member of the London Mathematical Society, then this application form should be signed by a member who is prepared to support the application:	
Name of Member		Position		
Signature of Member		Date		
Personal data provided on this form may be held and processed on the Society’s computer.  A summary of the Society’s data protection policy, including the rights of subjects upon whom data is held, is obtainable from the Administrator