L O N D O N   M A T H E M A T I C A L   S O C I E T Y

Financial Support for Conferences held in the UK - Scheme 1 Grants

Important Notes

Before Completing the Form:
•	Please ensure that you have complied with the rules on our website and read the notes below.
•	Applications for a grant under this scheme should be made by one of the conference organisers.
•	This form should NOT be used for proposals for Durham Symposia.  These should be addressed to the Chair of the Research Meetings Committee, London Mathematical Society, De Morgan House, 57-58 Russell Square, London WC1B 4HS.
•	Enquiries should be addressed to grants@lms.ac.uk.

General Guidelines:
•	The Committee will support only mathematical activities or the mathematical component of wider activities, and here the word mathematical excludes mathematics education.
•	The Society does not like to receive sequential applications for grants to support the same or closely related events, and will not allow its limits for individual schemes to be exceeded by artificially sub-dividing an application into a number of separate requests under different headings.
•	In the case of satellite conferences, organisers of the main meeting are asked to give brief details of any planned satellites as part of their application for a conference grant. Applications for support for satellite meetings should make clear the financial and organisational connection with the main meeting. This is particularly important in cases where the expenses of speakers could be shared between the two meetings. Special arrangements apply to the BMC and its satellites. 
•	Applicants must comply with the Society’s policy on Women in Mathematics and expectations of those seeking grants.
•	Reasonable registration fees of between £10 and £20 per day should be charged.
•	Academic and financial reports will be required after the visit.

Assessment Checklist:
Applicants may like to note the following checklist used by the Committee when assessing applications:
•	Mathematical quality of the project. 
•	Well argued proposal, with a clear statement of the mathematical component in the case of a wider project. 
•	Well thought out and cost-effective budget, with the request restricted to allowable costs, and an appropriate and clearly identified balance of funding from other sources and the registration fee.
•	The difference made by the Society’s grant to the viability and success of the project.
•	Likely beneficiaries, in particular research students, participants from Africa, and countries in which mathematics is in a similar position, or participants from countries of the former Soviet Union.
•	Limitation on the number of grants awarded to any individual or department. 
•	Sufficient time available for publicity of the event. 
•	Receipt of satisfactory reports on previous grants. 

Completing the Form:
•	Please do not amend the structure of the form.
•	Applications should be set out clearly, and preferably typed.
•	Applications should be self-contained; please do not append substantial documents that contain irrelevant detail or refer to websites for key information.
•	The application should include the name, institution and area of expertise of the speakers for whom funding is requested.
•	If the applicant is not a member of the Society then the application must be countersigned by a member who is prepared to support the application.

Academic Case:
•	The academic justification for a Scheme 1 grant should focus on the benefit to UK mathematics that the proposed conference would bring.

Expenditure:
•	The maximum award shown on the website is the upper limit, not the standard award.  Grants are made to meet actual expenditure on items in the application.
•	The grant is not intended to cover the cost of secretarial help or publicity.
•	The grant may not be used to cover room hire but requests for grants to cover room hire at De Morgan House will be considered, where special circumstances can be shown.
•	The grant cannot be used to cover registration fees
•	Any surplus grant must be returned to the Society as soon as possible and may not be used for other purposes.

Application Checklist:
•	Applications must be signed and if applicable, countersigned by an LMS member.
•	Please do not include these notes with your application
•	Applications should be sent in hard copy to:
Programme Secretary, London Mathematical Society,
De Morgan House, 57-58 Russell Square, London WC1B 4HS
Applications will be acknowledged by email.
L O N D O N   M A T H E M A T I C A L   S O C I E T Y

Financial Support for Conferences – Scheme 1 Grant Application Form

This version is dated 20/8/10.  Before completing this application please refer to the notes at the end of the form.

1 	DETAILS OF APPLICANT	
Name: (Please include title)		
Address:		

Email address:		
Telephone number:		
Fax number:		
	
2.	DETAILS OF PROPOSED CONFERENCE	
a 	Title of the conference:		
b.	Venue:		
c.	Dates:		
d.	Estimated number of 
	participants:		
e.	Will the meeting be open to all or only to invited participants? Please tick one box.

	All				Invited participants only			
f.	Are you applying for a grant to hold an inaugural meeting to celebrate a new appointment		
g.	Brief statement of the object of the meeting and its programme: 
        (please refer to the Important Notes under Academic Case above)	
	
h.	Invited speakers	
(i)	Please give a list of the invited speakers.
This should include their name, brief address (ie institution, town and country) and area of expertise.  Please indicate any who have provisionally accepted an invitation to attend.	
	
(ii)	Participation of Women speakers
The Society expects that the organisers of conferences and activities who are seeking grants from the Society will: invite both male and female speakers, or explain why this is not appropriate or possible, and give consideration to the provision of mechanisms to enable participation by people with children or family responsibilities.  The full statement of the Society’s policy on Women in Mathematics is available at: http://www.lms.ac.uk/sites/default/files/Mathematics/wim_statement.pdf	
	
i.	Is it intended that a volume of conference proceedings will be published?	Yes 		No 	
	
3.	FINANCIAL STATEMENT 
A detailed breakdown of the TOTAL estimated expenditure together with information of expected income from registration fees, and grants received or applied for, should be given below.	
EXPENDITURE	
a.	Fares for speakers:	
	Amount £	
		
Total		
b.	Subsistence for speakers:	
	Amount £	
		
Total		
c.	Publicity (e.g. printing of circulars, postage, etc.) and hire of rooms:
	Programme Committee will not meet commercial rates for room hire. 	
	Amount £	
		
Total		
d.	Staff costs (e.g. secretarial etc):	
	Amount £	
		
Total		
e.	Social events:	
	Amount £	
		
Total		
f.  	Other costs not listed above (such as fares and subsistence for other participants including research students):	
	Amount £	
		
Total		
Total Expenditure £		
	
INCOME	
g.	Registration fee per person:	
	Amount £	
		
Total estimated income from fees		
Please describe what this income will be used for, and in particular how much of it will be used for administrative costs.  Programme Committee would expect this component of the fee normally to lie between £10 and £20 per day.	
	
h.	Grants received:		
	Amount £	
		
Total		
i.	Pending applications:	
	Amount applied for £	
		
Total		
	
4.	APPLICATION
Please indicate the purpose for which the grant is required (e.g. fares of speakers, subsistence of speakers)	
	Amount applied for £	
		
Total		

I wish to claim the grant in the financial year starting 1 August 20_____

Grants must be claimed in a specified financial year from 1 August to 31 July. Please state in which year you intend to claim the grant, bearing in mind that grants should normally be claimed not earlier than 3 months before, and not later than 3 months after, the event for which the grant is made. 
	
Signed		Date 		

If the applicant is not a member of the London Mathematical Society, then this application form should be signed by a member who is prepared to support the application.
	
Name of member		Signed		Date